Role · Employee · Hospitality & Food
Event Coordinator
Plans event timelines, books vendors and venues, manages guest lists, coordinates setup, handles client communication, and oversees schedules on event day.
What should stay human.
Keep and amplify
The welcome, and anything with feeling.
The welcome, and anything with feeling. An agent can draft or prepare; a person should still be in the conversation.
Automate
Routine admin and the weekly numbers.
Routine admin, reminders and the weekly numbers. These are the hours an agent can usually take back.
Tasks, by type of work.
In progress
We're mapping this role's tasks now. Check back soon.
Seen at
Business types where this role often appears, with a note on how it shows up there.
Business type
Children's Party Service
Plans party packages, confirms schedules, coordinates entertainers and supplies, and manages client communication from booking to event day.
Business type
Escape Room
Runs game sessions, briefs players, manages bookings, resets rooms, and coordinates group events and parties.
Business type
Wedding Planner
Builds wedding timelines, confirms vendors, manages rehearsal details, and coordinates ceremony and reception logistics on the day.
Business type
Virtual Event Production Agency
Plans run sheets, manages client communication, coordinates speakers and vendors, and keeps virtual event timelines on track.
Business type
Event Planner
Plans event timelines, manages vendors, confirms run sheets, and coordinates setup, service, and pack down on the day.
Business type
Photo Booth Hire
Handles day-to-day event coordinator work for the photo Booth Hire.
Business type
Wedding Car Hire
Handles day-to-day event coordinator work for the wedding Car Hire.
Business type
Caterer
Confirms event details, coordinates clients and venues, and manages run sheets, staffing, and service logistics.
Business type
Event Venue
Plans run sheets, confirms suppliers, manages client details, and coordinates setup and pack down for each event.
Business type
Outdoor Activity Organizer
Books participants, confirms logistics, prepares run sheets, and coordinates equipment and venue arrangements.
Business type
Wedding Venue
Plans wedding timelines, liaises with couples and vendors, manages site visits, and confirms ceremony and reception details.
Business type
Balloon Stylist
Handles day-to-day event coordinator work for the balloon Stylist.
Business type
Jumping Castle Hire
Handles day-to-day event coordinator work for the jumping Castle Hire.
Business type
Trampoline Park
Organises birthday parties and group events, confirms inclusions, manages schedules, and coordinates rooms, food, and staff.
Business type
Wedding DJ
Handles day-to-day event coordinator work for the wedding DJ.
Business type
Movie Theater
Organizes private screenings, school bookings, birthday parties, and special event logistics with customers and venue staff.
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