Collect signed forms and ID from directors and shareholders
An agent can send requests and chase missing documents. The company secretary checks the documents are valid.
AI for Company Secretaries
Company Secretary
Keeps companies compliant with company law, maintaining registers, preparing board papers and minutes, and lodging annual returns and changes with the regulator.
What should stay human.
Keep and amplify
Maintain registers of members, directors and officeholders
Prepare board and shareholder meeting papers
Write minutes and resolutions
Automate
Track annual review, confirmation statement and lodgement deadlines
File signed documents and keep the company records book
Invoice annual fees and one-off filing work
Tasks, by type of work.
Each task has an experience tag (CX, SX or BX), a verdict, and example agents that often help with this kind of work. Agent suggestions come from our editorial scores, not vendor claims.
Inbox
Spreadsheets & data
Maintain registers of members, directors and officeholders
An agent can update registers from signed forms. The company secretary checks every change before it is filed.
Documents
Prepare board and shareholder meeting papers
An agent can assemble agendas and papers from past minutes and inputs. The company secretary checks they are complete.
Example agents: Grok Bot, Claude, Microsoft Copilot
Write minutes and resolutions
An agent can draft minutes from notes or recordings. The company secretary checks decisions are recorded correctly.
Prepare and lodge forms for director, address and share changes
An agent can prefill forms from registers. The company secretary checks and lodges them.
Example agents: Grok Bot, Claude, Microsoft Copilot
File signed documents and keep the company records book
Signed documents can be named and filed into the right company record automatically.
Invoice annual fees and one-off filing work
Annual retainer fees and per-filing charges can be invoiced automatically as each lodgement is completed.
Research
Check company law and governance rules for unusual changes
An agent can find the relevant rules and guidance. The company secretary decides how they apply.
Example agents: Manus
Customer chat
Advise directors on governance and their obligations
Advising directors on their duties and the right process needs professional judgement.
Time freed, and where it goes.
Work an agent can take on
What comes off the desk.
- Track annual review, confirmation statement and lodgement deadlines
- File signed documents and keep the company records book
- Invoice annual fees and one-off filing work
Where those hours should go
Back into people, and the business.
- CX —Prepare board and shareholder meeting papers
- CX —Write minutes and resolutions
- CX —Collect signed forms and ID from directors and shareholders
- CX —Advise directors on governance and their obligations
- SX —Check company law and governance rules for unusual changes
- BX —Maintain registers of members, directors and officeholders
- BX —Prepare and lodge forms for director, address and share changes
Seen at
Business types where this role often appears, with a note on how it shows up there.
Business type
AI agents for Company Secretarial Services
Maintains client company registers, prepares board and shareholder papers, takes minutes and lodges annual returns and changes on time.
Business type
AI agents for Law Firms
Supports the corporate team with company registers, board papers, minutes, resolutions and filings for client companies.
Business type
AI agents for Accounting Firms
Looks after statutory registers, annual reviews, officeholder changes and lodgements for client companies, and prepares resolutions and minutes.
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